Business Showcase and Vendor Information

Showcase & Vending Regulations:

  1. Vendors are allowed to sell during the Business Showcase.

  2. Payment and a completed registration form are required to secure your vendor space.

  3. To have a diversified trade show, only 3 businesses including 1 franchise per industry will be permitted at the event.  This does not apply to sponsors, and exceptions may be made to ensure the success of the event.

  4. The purchase of a vendor table includes full admission to the event including lunch ($49 value) by the purchaser of this vendor space (the person named on your registration form*).

    *  If someone other than the purchaser of this vendor table will be utilizing the admission to the full conference, you will be asked to provide that name on the registration form.

    ** A vendor can have up to 2 assistants to help staff their table – reduced admission/event fees are $44 per person and assistants’ names and meal choices must be submitted at time of this registration.

  5. If you register for a half-table (4 feet), there will be no guarantees with whom you will share a table.

  6. Individuals who buy a full table cannot share it with another business unless both businesses are owned by the same person.

  7. All tables will be draped and skirted in white with 2 chairs and are included with your registration fee.

  8. Tables with wall space for high-backed displays and hanging banners are limited.  Priority is given to requests from Sponsors.  Thereafter, requests are available on a first come, first serve basis.

  9. If you have a wall banner to be hung, please arrive early and give your banner and table number to the banquet manager.  Hotel personnel will hang your banner.  Because of the high ceilings, banners can only be hung on the walls.  Standing banners are also allowed.

  10. There is no additional charge for electrical access, but you MUST bring your own electrical cords and request electrical access on your registration form.  Hotel personnel will tape down electrical cords where needed.

  11. Vendors will be permitted to set up displays from 8 am-10:15 am on Tuesday, November 17, 2020. Hotel staff will be available to hang banners during that time only.

  12. Vendors are required to be set up by 10:15 am. Judge how much time you need to set up and arrive accordingly. Please remain set up until 4 pm – NO early tear down.

  13. In keeping with the quality of the event, the vending area will be closed during lunch, the presentation, the fashion show and the announcement of door prizes/ raffle prizes.

  14. Door prizes are encouraged and add to the fun of the event.  ONLY Sponsor door prizes will be announced at the podium.  All vendors are responsible for contacting winners and arranging for distribution of door prizes on your own.

  15. Attendees LOVE giveaways, so please consider offering promotional items at your table.  Complimentary tote bags will be provided near the coat room.

  16. No refunds will be given after October 15, 2020.

  17. Vendors are required to have a current NYS Sales Tax Certificate (if applicable).

  18. Vendors are responsible for their own insurance.

  19. Conference organizers, sponsors and the DoubleTree Hotel will not be held responsible for any lost or damaged goods.

To confirm your vendor registration, please complete a Showcase/Vendor Registration form:

Questions? Please contact Ginny Robert,, or text (607) 341-3763